Receptionist

We are looking for a Receptionist based in Abu Dhabi.

 

Key Responsibilities

·      Welcome and assist visitors, clients, and guests in a professional and courteous manner.

·      Answer, screen, and direct incoming telephone calls and respond to email enquiries promptly.

·      Manage the reception area, ensuring it remains clean, organised, and presentable at all times.

·      Coordinate meeting room bookings and prepare meeting rooms for internal and external meetings.

·      Schedule appointments, maintain calendars, and assist with travel arrangements when required.

·      Receive, sort, and distribute incoming mail, courier deliveries, and company correspondence.

·      Maintain visitor logs and ensure security and access procedures are followed.

·      Assist with administrative tasks including filing, scanning, photocopying, document preparation, and data entry.

·      Order and monitor office supplies, stationery, and pantry inventory.

·      Support various departments with general administrative duties and office coordination.

·      Maintain accurate records, databases, and filing systems while ensuring confidentiality.

·      Coordinate with suppliers, service providers, and building management for office-related requirements.

·      Handle customer enquiries professionally and escalate issues when necessary.

·      Perform additional administrative and reception duties as assigned.

Qualifications

·      High school diploma or Bachelor's degree in Business Administration or a related field is preferred.

·      Minimum 1-2 years of experience in a receptionist, front desk, customer service, or administrative role.

·      Excellent verbal and written communication skills in English; Arabic is an advantage.

·      Strong customer service and interpersonal skills with a professional and welcoming manner.

·      Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

·      Excellent organisational and multitasking abilities.

·      Strong attention to detail and accuracy.

·      Ability to maintain confidentiality and handle sensitive information professionally.

·      Professional appearance and positive attitude.

·      Ability to work independently and collaboratively in a fast-paced environment.

·      Experience operating multi-line telephone systems and office equipment is an advantage.

About the Role

We are seeking a friendly, professional, and highly organised Receptionist to join our team in Abu Dhabi. The successful candidate will serve as the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional experience while supporting the day-to-day administrative operations of the business. Working closely with internal departments, you will manage front desk operations, coordinate appointments, handle enquiries, and provide administrative support to ensure the office runs efficiently. The ideal candidate has excellent communication skills, a customer-focused attitude, and the ability to multitask in a fast-paced environment.