Secretary

We are looking for an Secretary based in Qatar.

 

Key Responsibilities

·      Provide comprehensive secretarial and administrative support to senior management and department heads.

·      Manage executive calendars, schedule meetings, appointments, and coordinate travel arrangements.

·      Prepare, proofread, and distribute correspondence, reports, presentations, meeting agendas, and business documents.

·      Organise meetings, prepare meeting rooms, record meeting minutes, and follow up on action items.

·      Handle incoming telephone calls, emails, and visitor enquiries professionally and efficiently.

·      Maintain confidential filing systems, records, contracts, and business documentation in both electronic and hard copy formats.

·      Coordinate domestic and international travel arrangements, accommodation, and expense reporting.

·      Monitor office supplies, stationery, and administrative resources while coordinating with suppliers when required.

·      Assist with preparing invoices, expense claims, purchase requests, and other administrative documentation.

·      Liaise with clients, suppliers, government entities, and external stakeholders on behalf of management.

·      Maintain accurate databases, document control systems, and administrative records.

·      Support the organisation of company events, conferences, and internal meetings.

·      Ensure compliance with company policies, confidentiality requirements, and administrative procedures.

·      Perform additional secretarial and administrative duties as assigned.

Qualifications

·      Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, or a related discipline is preferred.

·      Minimum 2–4 years of experience in a secretarial, executive assistant, or administrative support role, preferably within Qatar or the GCC.

·      Excellent written and verbal communication skills in English; Arabic is highly desirable.

·      Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·      Excellent organisational, multitasking, and time management skills.

·      High attention to detail and accuracy in document preparation and record management.

·      Professional appearance with excellent interpersonal and communication skills.

·      Ability to maintain strict confidentiality and handle sensitive information with discretion.

·      Experience using document management systems, ERP software, or office management platforms is an advantage.

·      Strong problem-solving skills with the ability to prioritise competing tasks effectively.

·      Ability to work independently while supporting multiple stakeholders.

·      Familiarity with business correspondence, office procedures, and administrative best practices.

 

About the Role

We are seeking a professional, highly organised, and proactive Secretary to join our team in Doha, Qatar. The successful candidate will provide comprehensive administrative and secretarial support to senior management while ensuring the smooth day-to-day operation of the office. Working closely with internal teams, clients, and external stakeholders, you will manage schedules, prepare correspondence, coordinate meetings, maintain confidential records, and support business operations. The ideal candidate possesses exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced professional environment.