Admin / Secretary

We are looking for a Admin / Secretary based in Dubai.

 

Key Responsibilities

·      Provide comprehensive administrative and secretarial support to management and departmental teams.

·      Manage calendars, schedule meetings, appointments, and coordinate travel arrangements when required.

·      Prepare, format, proofread, and distribute correspondence, reports, presentations, and other business documents.

·      Handle incoming calls, emails, and visitor enquiries in a professional and courteous manner.

·      Organise meetings, prepare agendas, record meeting minutes, and follow up on action items.

·      Maintain accurate filing systems, both electronic and physical, ensuring confidentiality of sensitive information.

·      Coordinate office supplies, stationery, equipment, and vendor requirements to ensure smooth office operations.

·      Assist with invoice processing, expense reports, and basic administrative finance tasks where required.

·      Support onboarding activities by preparing documentation and coordinating with internal departments.

·      Maintain company records, databases, and administrative systems with a high level of accuracy.

·      Coordinate courier services, mail distribution, and document deliveries.

·      Ensure reception and office areas remain organised, professional, and welcoming.

·      Assist with company events, meetings, training sessions, and other administrative projects.

·      Perform additional administrative duties as assigned to support business operations.

Qualifications

·      Diploma or Bachelor's degree in Business Administration, Office Management, or a related discipline is preferred.

·      Minimum 2 years of experience in an administrative, secretarial, executive assistant, or office support role.

·      Excellent written and verbal communication skills in English; Arabic is an advantage.

·      Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·      Excellent organisational, time management, and multitasking abilities.

·      High attention to detail and accuracy in document preparation and record management.

·      Professional appearance and excellent interpersonal skills.

·      Ability to maintain confidentiality and handle sensitive information with discretion.

·      Experience using office management systems or document management software is an advantage.

·      Ability to prioritise tasks and work effectively in a fast-paced environment.

·      Strong problem-solving skills and a proactive approach to administrative support.

About the Role

We are seeking a highly organised and proactive Admin / Secretary to join our team in Dubai. The successful candidate will provide comprehensive administrative and secretarial support to ensure the smooth day-to-day operations of the office while assisting management with scheduling, correspondence, document management, and office coordination. Working closely with internal teams, clients, and external stakeholders, you will play a key role in maintaining an efficient and professional office environment. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced business setting.