Admin / Secretary

We are looking for a Admin / Secretary based in Sharjah.

 

Key Responsibilities

• Provide comprehensive administrative and secretarial support to management and various departments.
• Manage calendars, schedule meetings, appointments, and coordinate travel arrangements when required.
• Prepare, format, proofread, and distribute reports, presentations, business correspondence, and other documents.
• Handle incoming telephone calls, emails, and visitor enquiries in a professional and courteous manner.
• Organise meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Maintain accurate filing systems, both electronic and physical, ensuring confidentiality of company information.
• Coordinate office supplies, stationery, equipment, and vendor requirements to ensure smooth office operations.
• Assist with invoice processing, expense reports, purchase requests, and general administrative finance tasks.
• Maintain employee records, company documentation, and administrative databases.
• Coordinate courier services, mail distribution, and document deliveries.
• Support onboarding activities by preparing documentation and coordinating with relevant departments.
• Assist with organising company events, training sessions, meetings, and business travel.
• Ensure reception and office areas remain organised, professional, and welcoming.
• Perform additional administrative and secretarial duties as assigned by management.

Qualifications

·      Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, or a related discipline is preferred.

• Minimum 2 years of experience in an administrative, secretarial, executive assistant, or office support role.
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational, time management, and multitasking skills.
• High attention to detail and accuracy in document preparation and record management.
• Professional appearance with excellent interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience using office management systems, ERP software, or document management systems is an advantage.
• Strong problem-solving skills and the ability to prioritise multiple tasks effectively.
• Ability to work independently while collaborating effectively within a team.

About the Role

We are seeking a highly organised and proactive Admin / Secretary to join our team in Sharjah. The successful candidate will provide comprehensive administrative and secretarial support to ensure the smooth day-to-day operation of the office while assisting management with scheduling, correspondence, document management, and office coordination. Working closely with internal teams, clients, and external stakeholders, you will play a key role in maintaining an efficient, organised, and professional office environment. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced business setting.