Admin Executive

We are looking for a Admin Executive based in Abu Dhabi.

 

Key Responsibilities

• Provide comprehensive administrative support to management and various departments.
• Manage calendars, schedule meetings, appointments, and coordinate travel arrangements when required.
• Prepare, format, proofread, and distribute reports, presentations, correspondence, and business documents.
• Maintain accurate filing systems, databases, and company records, both electronically and in hard copy.
• Handle incoming calls, emails, and visitor enquiries professionally and efficiently.
• Coordinate office supplies, stationery, equipment, and vendor requirements to ensure smooth office operations.
• Organise meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Assist with invoice processing, purchase requests, expense claims, and basic administrative finance tasks.
• Coordinate courier services, document deliveries, and mail distribution.
• Support employee onboarding by preparing documentation and coordinating office resources.
• Maintain confidentiality when handling sensitive company information and employee records.
• Assist with organising company events, training sessions, and internal meetings.
• Ensure the office environment remains organised, efficient, and well-maintained.
• Perform additional administrative duties as assigned to support business operations.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related discipline is preferred.
• Minimum 2 years of experience in an administrative, office support, or coordination role.
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.
• Strong attention to detail and accuracy in document preparation and record management.
• Professional interpersonal skills with the ability to communicate effectively at all levels.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience using office management systems, ERP software, or document management systems is an advantage.
• Strong problem-solving skills with the ability to work independently and as part of a team.
• Customer-focused mindset with a proactive and positive attitude.

About the Role

We are seeking a proactive and highly organised Admin Executive to join our team in Abu Dhabi. The successful candidate will provide administrative support across the business, ensuring the smooth day-to-day operation of the office while assisting management and employees with a wide range of administrative and coordination tasks. Working closely with internal teams and external stakeholders, you will manage office administration, maintain accurate records, coordinate meetings, and support business operations. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality.