Procurement Assistant

This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through within a small, fast-paced company. While many candidates may come from accounting or business admin backgrounds, the role is not pure finance or logistics. It requires accuracy, speed, structure, and daily follow-up. The right candidate will treat the work as their responsibility - not just a checklist.

Not Required:

• Formal logistics background (we do not want shipping coordinators or customs agents)
• Pure accounting profiles (this is not a GL/reconciliation job)

Key Responsibilities:

• Complete monthly procurement tasks based on sales volume and stock depletion
• Communicate with suppliers via Email for quotations, lead times, and shipping documentation
• Track procurement data in Excel: quantities, pricing, landed cost tracking, arrival schedules
• Entry of Purchase Orders into Odoo
• Liaise with warehouse storekeeping teams to ensure goods flow from PO to arrival location
• Support inventory management: updating stock arrivals, purchase order matching, costing entries
• Maintain internal systems (Excel trackers + light Odoo use) with up-to-date, accurate data
• Raise red flags early if data is missing, suppliers are non-responsive, or delays occur
• Assist with basic vendor accounting (invoices, payment approvals, costing matching)

Daily Tools:

• Excel: Strong understanding of formulas, filters sorting, data entry discipline
• Email/WhatsApp: Fast written communication with suppliers and colleagues in clear formatting
• Odoo (light usage): Inputting PO, updating item receipts, assigning costs, creating tasks

Required Profile:

• Fluent in English (written and spoken)
• Degree in business, accounting, or commerce helpful, but not mandatory
• 1–3 years’ experience in procurement, inventory, commercial support, or admin
• Confident with Excel - use of VLOOKUP, SUMIFS, and structured sorting required
• High personal accuracy: You double-check your own numbers before others do
• Comfortable working under deadlines, across departments, and occasionally beyond hours