Document Controller

We are looking for an Document Controller based in Qatar.

 

Key Responsibilities

·      Manage the creation, receipt, distribution, tracking, filing, retrieval, and archiving of project and company documentation.

·      Maintain document control registers and ensure all documents are accurately recorded, version controlled, and updated.

·      Review incoming and outgoing documents for completeness, formatting, numbering, and compliance with company standards.

·      Distribute drawings, technical documents, correspondence, reports, and project documentation to relevant stakeholders.

·      Maintain electronic and hard copy filing systems in accordance with company document control procedures.

·      Coordinate document submissions, transmittals, approvals, and revisions with clients, consultants, contractors, and internal departments.

·      Ensure all project documentation is filed, stored, and archived in accordance with retention policies.

·      Monitor document review and approval workflows, following up on overdue submissions where necessary.

·      Generate document status reports, registers, and tracking logs for project teams and management.

·      Maintain confidentiality and security of sensitive company and project information.

·      Support project teams with administrative documentation, meeting minutes, and project records as required.

·      Ensure compliance with company quality management systems, ISO standards, and project documentation requirements.

·      Assist with audits by providing accurate documentation and maintaining document traceability.

·      Identify opportunities to improve document management processes and system efficiency.

·      Perform additional document control and administrative duties as assigned.

 

Qualifications

·      Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, Project Management, or a related discipline.

·      Minimum 2–5 years of experience as a Document Controller, preferably within construction, engineering, oil & gas, infrastructure, or similar industries in Qatar or the GCC.

·      Strong knowledge of document control procedures, records management, and document lifecycle processes.

·      Experience using Electronic Document Management Systems (EDMS) such as Aconex, Procore, SharePoint, Autodesk Construction Cloud, Oracle Primavera Unifier, or similar platforms.

·      Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

·      Excellent organisational and document management skills with exceptional attention to detail.

·      Strong communication and interpersonal skills with the ability to coordinate effectively with multiple stakeholders.

·      Ability to manage multiple projects and deadlines in a fast-paced environment.

·      Familiarity with ISO 9001 Quality Management Systems and document control standards is an advantage.

·      Strong problem-solving skills and the ability to work independently with minimal supervision.

·      Fluent in English; Arabic is an advantage.

 

About the Role

We are seeking a highly organised and detail-oriented Document Controller to join our team in Doha, Qatar. The successful candidate will be responsible for managing, maintaining, and controlling company documents throughout their lifecycle, ensuring all records are accurate, up to date, and compliant with company procedures and project requirements. Working closely with project teams, engineers, consultants, clients, and contractors, you will coordinate document workflows, maintain document control systems, and ensure timely distribution of technical and administrative documentation. The ideal candidate has strong organisational skills, excellent attention to detail, and experience working within a structured document management environment.